Accounting Seed Implementation Best Practices

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Overview

This article provides overview information about Accounting Seed’s Financial Suite and Orders & Inventory standard implementation process. The information in this article includes links to additional Knowledge Base articles with step instructions about the related process in the implementation.

Note: While this article covers information for both the Financial Suite and Orders & Inventory, if you will not be installing the Orders & Inventory package, that information can be skipped, as well as any Financial Suite process that you will not include, such as Multi-Currency. Additionally, each item in the tables below is listed in the general order that the process is performed. However, the exact order may vary depending upon the installation.

Installation and Initial Setups

During the orientation/kick-off call and as a part of the installation/initial setups, you will receive the link to our Knowledge Base.

The table below includes information to install the Accounting Seed Managed Package(s) and initial setup information.

Process Item	Knowledge Article	Dependency
Installation of AS Managed Package(s)	Install Managed Packages	Orientation/Kick-off call
Assign Licenses to Users	Allocate Licenses
Assign Permission Sets to Users	Assign User Permissions
Assign Page Layouts: Accounts, Opportunities, and Products	Assign Page Layouts
Grant Access to Accounting Seed	Grant AS Access
Accounting Seed Configuration		Orientation/Kick-off call and Installation of AS Managed Package(s)
Add Additional Ledgers
Add Multi-Currency	Add Multi-Currency
Add Accounting Periods	Add Accounting Periods
Order Prescribed Check Stock	Order Check Stock	Orientation/Kick-off call

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Master Data (Migration/Integration)

This part of the implementation process includes adding master data after the managed package(s) has been installed.

Process Item	Knowledge Article	Dependency
Chart of Accounts (COA)	Design You Chart of Accounts	Installation of AS Managed Package(s)
Complete COA Template	Import Templates
Configure Type, Subtype 1, and Subtype 2	Configure Subtypes on GL Accounts
Upload Chart of Account Data
Delete unnecessary out-of-the-box GL Accounts
GLAVs	GL Accounting Variables	Installation of AS Managed Package(s)
Review GL Account Variables (GLAVs)
Prepare Template	Import Templates
Upload Template	Import Templates
Customer and Vendor Data	Set up Customers and Vendors
Prepare Customer and Vendor Template	Import Templates
Upload Customer and Vendor Template	Import Templates
Products	Set up Non-Inventoried Product	Chart of Accounts
Complete Product Template	Import Templates
Upload Product Template	Import Templates
Projects	Project Setup	Customer and Vendor Data
Prepare Template	Import Templates
Prepare Projects Upload File	Import Templates
Time Cards	Time Cards Setup
Set up Time Card Periods	Set up Time Card Periods
Set up Billing Rates and Cost Rates	Billing Rates Cost Rates
Set up Approval Process for Time Cards	Approval Process
Trial Balance	Migrate Opening Trial Balance	Chart of Accounts Customer and Vendor Data Products and Projects
Prepare Trial Balance File	Import Templates
Import Trial Balance File	Import Templates
Reconcile Trial Balance
Accounts Payable	Migrate Open Payables
Prepare AP Import File	Import Templates
Upload AP Import File	Import Templates
Reconcile AP
Accounts Receivable	Migrate Open Receivables
Prepare AR Import File	Import Templates
Upload AR Import File	Import Templates
Reconcile AR
Inventory	Inventory Map
Upload Inventory Amounts

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Configurations

This part of the implementation process includes configurating data such as Bank/Credit Card Accounts and selecting PDF formats for Billing Statements to your customers. Configuring this information should be performed prior to “Going Live (become operational)” on the system.

Process Item	Knowledge Article	Dependency
Configurations
Configure Bank/Credit Card Direct Connect Accounts	Bank Direct Connect Setups	Master Data
Configure Billing and Statement PDF Formats	Standard PDF Formats
Configure Email Templates	Customize Email Templates
Configure Stripe Account (Optional)	Connect to Stripe
Configure Approval Process for Payables (Optional)	Create a Salesforce Approval Process
Configure Sales Tax needs (if applicable Avalara AvaTax or AS Native)	Set up Avalara AvaTax Integration Set up AS Native Tax

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Trainings

This part of the implementation process includes information that will be covered by your implementation representative as part of your Accounting Seed training process.

Process Item	Knowledge Article	Dependency
Cash In	Billings Map	Master Data and Configurations
Billings	Create or Clone a Billing
Cash Receipts	Cash Receipts
Bank Deposits	Bank Deposits
Cash Out	Payables Map
Payables	Create or Clone a Payable
Cash Disbursements	Cash Disbursements
Reporting, Financial Reports and Dashboards	Financial Reports Management Reports and Dashboards

Note: If you have any additional tasks that are specific to your installation, that information can be included as part of this implementation process.

Go Live

Once all of the required implementation steps above have been completed, the cutover/Go Live date should be coordinated with the Accounting and Operations teams.

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Accounting Seed Implementation Best Practices

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